Advancement Coordinator

Your Commitment:

Full-time position that works throughout the year in a school setting. Permanent.
Based on a 35-hour work week – Regular hours are Monday to Friday, 8 a.m. to 4 p.m.
Flexibility to work evenings and weekends as needed and arranged in advance.

Location:

On-site at the school located at Bathurst St. and St. Clair Ave. W., Toronto, with occasional off-site school event work.

Salary Range:

Commensurate with experience: $60,000-$75,000.

Compensation:

Remuneration includes comprehensive benefits, a vacation package, professional development and educational opportunities as well as access to the organization’s defined contribution pension programme.

Position Available:

Reporting to the Director of Advancement, the Advancement Coordinator is responsible for key components of internal constituent databases that are essential to the success of all Advancement initiatives to achieve fundraising objectives. They provide administrative and event support to the Office of Advancement. This position is full-time on-site at the school.

In this role, you are responsible for, but not limited to:

Database Management and Administration:

• Provide accurate, responsive, and professional administrative assistance with the day-to-day functioning of the Advancement Office.
• Manage all aspects of the Advancement databases (Raiser’s Edge NXT and Almabase), including data entry and integrity; use of global functions; production of queries, exports and reports; and maintenance of database policies and procedures.
• Remain current with all CRA tax receipt rules and regulations.
• Process gifts across all platforms, ensuring tax receipts issued are timely and compliant with regulatory authorities and school policies where required.
• Work collaboratively with the Finance Department; prepare batch deposits, assist with monthly reconciliations, donation reports, and support annual audit requests.

Donor Services:

• Participate in the full life cycle of the donor relationship by liaising with donors to cultivate and steward relationships, working alongside the Director of Advancement.
• Drafting, editing, and customizing content for stewardship activities, including thank you letters and donor appreciation initiatives

Communications and Promotion:

• Collaborate with the Communications Department on social media and website content as needed

Event Services:

• Assists with the coordination and execution of Parents’ Association events and SMCS signature events, together with other department members and volunteer committees.
• Provide administrative support to the Parents’ Association to help them create and build connections with the SMCS community, increase school engagement, and volunteer participation, which includes recruitment and training, as necessary.
• Track and update all department-initiated programme and event attendance and interaction records in the advancement database.

What you bring to this role:

• A commitment to the vocation of Catholic education as it is embodied in the tradition of the Basilian Fathers and the mission and vision of St. Michael’s College School.
• Graduate certificate in fundraising, business administration, or database management is an asset.
• 2-5 years of related experience in an administrative capacity, in an advancement-setting is preferred.
• Experience with Blackbaud (RENXT, RE, BBMS), Almabase, MS Office, and DocuSign is preferred.
• Basic knowledge of graphic design tools (e.g., Canva or Adobe Photoshop) to complete simple tasks is an asset.
• Experience working with databases.
• Working knowledge of CRA tax receipting requirements is an asset.
• Experience working with personal and confidential data, as well as exercising discretion and sound judgment.
• Excellent written and verbal communication skills, including the ability to draft, proofread, and edit a range of written material and can converse over the phone.
• Demonstrated ability to work on your own initiative and within a team. Enthusiastic team player with the ability to work independently and with minimal supervision.
• Excellent organizational and time management, administrative, and problem-solving skills.
• Ability to lift up to 50 pounds.

Reports to: Director of Advancement

Supervises: N/A

Contacts: All members of the St. Michael’s College School community, various vendors, and suppliers.

About Us

Since 1852, under the direction of the Basilian Fathers, St. Michael’s College School has been educating young men in goodness, discipline, and knowledge for lives of leadership and service, and forming them in faith to present the face of Jesus Christ to a world in need of his grace and his peace.

We are Canada’s only Catholic, Basilian, faith-based independent school. We educate young men from Grades 7 to 12 in a university-preparatory programme. Our scholastic environment for all boys is well-designed and suited to their strengths, aptitudes, and needs. It provides a unique learning and growing experience during which a boy develops the framework of his character and builds the foundation for his life as a man.

In graduating young men who will change the world through lives of faith, character, and service, St. Michael’s College School brings integrity, unity, and healing to a fractured and uncertain world.

Working with us:

We take a whole-school approach to deliver an exceptional student experience.

To provide a modern learning environment with world-class facilities, St. Michael’s College School requires dedicated, collaborative employees with diverse skills and abilities to support students. You may not be teaching our students, but your work impacts their St. Michael’s College School experience.

How to apply:

Interested applicants should forward a cover letter demonstrating their understanding of the mission and values of St. Michael’s College School and resume by email to resume@smcsmail.com, indicating ‘Advancement Coordinator’ in the subject line.

Please note that applications will be reviewed on a rolling basis.

The deadline to apply is ongoing until this position is filled.

We thank all candidates in advance. However, we will contact only those selected for an interview. No phone calls or agencies, please.

Final appointment is subject to completion of a satisfactory vulnerable sector record check.

St. Michael’s College School will provide reasonable accommodation for qualified individuals with disabilities in the job application process. Applicants are required to make their needs known in advance.

For this search, SMCS will not be using AI as part of the recruitment process. Should this strategy change, the job posting will be updated.