Coordinator of Athletic Life

Full-time, Permanent position

Your Commitment: Full-time position that works throughout the year in a school setting. Permanent.

Based on a 35-hour work week – Regular hours are Monday to Friday, 8:30 a.m. to 4:30 p.m., but are subject to change as required for events and competitions over the academic year.

Flexibility to work evenings and weekends as needed and arranged in advance.

Work Location: Role is on-site at the school on Bathurst St. and St. Clair Ave. W. in Toronto, unless an event or competition dictates otherwise.

Salary Range: Commensurate with experience: $70,000 and $80,000.

Compensation: Remuneration includes a comprehensive benefits and vacation package and access to participate in the organization’s defined contribution pension programme.

Position Available:

The Coordinator of Athletic Life supports the daily operational excellence of the Athletics Programme, with accountability for scheduling, logistics, travel coordination, financial processing, coach support, and day-to-day administration. The role ensures efficient execution of athletic programming and continuity across the full calendar year.

Responsibilities include:

• Support the Director of Athletics in the planning and delivery of interscholastic and intramural programmes.
• Maintain and update athletic schedules, facility use plans and communicate via school digital communication platforms as required. Communicate scheduling changes and facility usage updates with faculty and staff.
• As needed, support day-to-day operations, including coach fill-in for absences and team supervision. This may include driving school vans to transport students and/or equipment to competitions.
• Coordinate day travel to games, including ground transportation and meals, with the main office team.
• Organize logistics for tournaments and competitions, ensuring student safety and operational efficiency.
• Support Director of Athletics and coaches with development of team budgets and, where applicable, determining cost recovery applicable to student-athletes/families.
• Review and coordinate approval of invoices and expense reimbursement requests.
• Reconcile the athletics purchasing card
• Coordinate payroll inputs for community coaches and referees.
• Assist with recruitment, onboarding, and support of community coaches.
• Coordinate scheduling and payment of referees and student scorekeepers.
• Track attendance, certifications, and training requirements.
• Coordinate with Mporium (school store) staff on team uniform orders with approved vendors.
• Manage equipment ordering, inventory tracking, and maintenance processes.
• Coordinate intramural programming.
• Support student engagement initiatives, including scorekeeping and leadership opportunities.
• Communicate planned student absences with the attendance office.
• Process permission forms and parent/student contracts.
• Support athletics-related initiatives such as yearbook photo coordination and participant verification.
• Maintain administrative systems such as CampBrain (administrator access).
• Support logistics and schedules for summer camps.
• Support implementation of annual athletics plans established by Senior Leadership.
• Support coordination of annual Athletic Banquet, including trophy ordering, media management, and assistance during the banquet.

What you bring to the role:

• Post‑secondary education in sport administration, recreation, sport management, or a related field.
• Experience supporting athletic programmes or complex operational environments.
• Coaching experience and good understanding of a variety of sports in a secondary school environment.
• Experience working with youth is an asset.
• Strong coordination, communication, and organizational skills.
• High attention to detail and comfort working across multiple priorities year‑
• Collaborative approach and ability to work effectively with students, coaches, and stakeholders.
• Strong Office 365 skills – Word, Excel, PowerPoint
• Experience with scheduling software, like Artifax, and/or customer-facing software such as CampBrain, online document programmes like Docusign, video broadcasting/analysis software like HUDL, are assets.
• Possess a valid Ontario ‘G’ license
• Willing to attain an Ontario ‘E’ license in order to operate school vans
• Possess First Aid and AED valid certificates

Reports to: Director of Athletics

About Us

Since 1852, under the direction of the Basilian Fathers, St. Michael’s College School has been educating young men in goodness, discipline, and knowledge for lives of leadership and service, and forming them in faith to present the face of Jesus Christ to a world in need of his grace and his peace.

We are Canada’s only Catholic, Basilian, faith-based independent school. We educate young men from Grades 7 to 12 in a university-preparatory programme. Our scholastic environment for all boys is well-designed and suited to their strengths, aptitudes, and needs. It provides a unique learning and growing experience during which a boy develops the framework of his character and builds the foundation for his life as a man.

In graduating young men who will change the world through lives of faith, character, and service, St. Michael’s College School brings integrity, unity, and healing to a fractured and uncertain world.

Whatever the role at St. Michael’s, it is more than a job – it is joining a community of likeminded colleagues who embrace the school’s values and deliver those values in everything that they do.

Working with us:

We take a whole-school approach to deliver an exceptional student experience.

To provide a modern learning environment with world-class facilities, St. Michael’s College School requires dedicated, collaborative employees with a variety of skills and abilities to support students. You may not be teaching our students, but your work still impacts their St. Michael’s College School experience.

Our benefits include:

• Competitive compensation package
• Extended benefits paid by the school
• Access to professional development and educational opportunities
• Generous vacation programme (non-teaching staff)

How to apply:

Interested applicants should email a cover letter, resume, and copies of required certifications to resume@smcsmail.com, indicating ‘Coordinator of Athletic Life’ in the subject line.

Deadline for this application is June 15, 2026, by 9 a.m. Candidates are encouraged to apply before the deadline, as interviews will take place before the deadline, as necessary.

We thank all candidates in advance. However, we will contact only those selected for an interview. No phone calls or agencies, please.

Final appointment is subject to completion of a satisfactory vulnerable sector record check.

St. Michael’s College School will provide reasonable accommodation for qualified individuals with disabilities in the job application process. Applicants are required to make their needs known in advance.

For this search, SMCS will not be using AI as part of the recruitment process. Should this strategy change, the job posting will be updated.