SMCSPA Job Descriptions

The President of the SMCSPA Executive has many responsibilities including:

• Acts as the Chairperson of all Core, Executive, General and AGM meetings
• Directs the affairs of the Association
• Serves as the link between the SMCS administration and is the voice of all SMCS families

Time commitment: As required and attend monthly SMCSPA meetings

The Vice President(s) is responsible for:

• Assist the President in performance duties
• Act for President if necessary
• Takes on special projects as assigned by the President

Time commitment: As required and attend monthly SMCSPA meetings

The Secretary is responsible for:

• Collecting and organizing information as directed by the President
• Keeps an accurate account of all business transacted at the Core, Executive, General and Annual Meetings
• Attends all SMCSPA Executive meetings and takes minutes and ensures that they are circulated as required

Time commitment: 6 hours per month and attend monthly SMCSPA meetings.

The Treasure is responsible for:

• Safe control of all SMCSPA funds and attends to all PA financial matters and affairs
• Works with the school controller and the principal to ensure accurate record keeping of PA funds
• Prepares and presents a PA financial statement at every SMCSPA Executive Meeting for approval, AGM for approval and General PA meeting for information
• Time commitment: 4 hours per month or as required and attend monthly SMCSPA meetings

Responsibilities include:

• Supports artistic endeavours of SMCS students by helping faculty and staff execute SMCS Arts Calendar
• Primary responsibility is to coordinate volunteers to perform front-of-house duties at school performances (box office managers, ushers, concessions salespeople, ticket-takers, etc.)
• Support spirit building events for cast/crew/performers and the broader SMCS arts community

Time Commitment: 10 hours/month plus additional time during shows and attend monthly SMCSPA meetings.

Responsibilities include:

• Create working budget for the income and expenditures for the current school year
• Works together with Treasurer to ensure cash resources levels are maintained at an acceptable level
• Consider and approve criteria for funding requests that will enhance the extracurricular experience at SMCS

Time Commitment: ~10 hours/m and attend monthly SMCSPA meetings.

Responsibilities include:

• Oversee, organize and support Class Reps
• Help recruit Class Parents and send communication from the SMCSPA directly to their respective classes
• Help recruit volunteers for school and SMCSPA initiatives throughout the year

Time Commitment: 1-3hours/month and attend monthly SMCSPA meetings.

Responsibilities include:

• Facilitate collection and dissemination of information on SMCSPA meetings, activities and events
• Working with SMCS Director of Communications and Class Reps Coordinators, oversees SMCSPA alignment of communications platforms (Edsby, SMCS Weekly Newsletter, etc.) and considers efficient access and volume of communications

Time Commitment: 1-3hours/month and attend monthly SMCSPA meetings.

Responsibilities include:

• Acts as liaison between the school’s Food Service Director and SMCSPA
• Assists in promoting student focused events organized with Food Service Director
• Discusses and supports the Director of Food Service as needed about fresh and healthy food choices in the cafeteria and vending machine

Time Commitment: 1-2 hours (on high end) and attend monthly SMCSPA meetings.

Responsibilities include:

• Coordinate with the school advancement department for school mandated events for executing any fundraising event that the SMCSPA undertakes
• Bring a vision to life as an event planner would
• Will work together with other committees on events when appropriate

Time Commitment: as required and attend monthly SMCSPA meetings.

Responsibilities include:

• Working with student environmental leaders
• Research, consult, and source environmentally responsible and sustainable options for organizing and executing fundraising and other school community events

Time Commitment: 1-3 hours a month in addition to any required meetings and all PA monthly meetings.

Responsibilities include:

• Attends events on behalf of the SMSCPA and acts as a liaison between SMCSPA and other independent school PAs
• SMCSPA meetings on what has been learned from each event
• Strong set of communication skills and knowledge of the school volunteer infrastructure

Time Commitment: 2-3 hours/month, as required and attend monthly SMCSPA meetings.

Responsibilities include:

• Works to recruit new volunteers for the PA, especially at the welcome days in June for families
• Develops a working database of all volunteers
• Directs all contact information to the appropriated committee chairs

Time Commitment: 3-4 hours initially and attend monthly SMCSPA meetings.